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COUNTY AUDITOR
The Internal Audit Division monitors
the operations of the Board of County Commissioners and the Clerk's
Office. Accountability is assured through a comprehensive audit
plan.
The primary purpose of
the division is to conduct internal post audits to render
independent analysis and appraisal of the Board and Clerk's Office
operations.
An internal audit
enables the Clerk to determine if policies of the Board of County
Commissioners and the Clerk of the Circuit Court are being adhered
to.
OFFICIAL RECORDER
As recorder, the Clerk is responsible for keeping all
papers filed in her office with the utmost care and security so that
they may be readily accessible to both her office and to the
public. The Clerk will certify copies of any instrument in the
public record and will certify transcripts of all records of
appellate or other proceedings. The Clerk also certifies the
recording of plats within the county.
The following kinds of instruments are required to be
recorded by the Clerk upon payment of the fees prescribed by law:
Deeds, leases, bills of sale, agreements,
mortgages, notices and claims of lien, notices of levy, tax
warrants, tax executions, instruments relating to the ownership,
transfer, or encumbrance of or claims against real or personal
property of any interest in it; extensions, assignments, releases,
cancellations, or satisfactions of mortgages and liens; powers of
attorney relating to any instruments; final decrees of divorce;
licenses to practice medicine, as well as notices of suspension of
any licenses; records of convictions for crimes, petitions for
habeas corpus; adoptions; sworn statements of domiciles. Wills,
codicils; or, any other instrument required or authorized by law
to be recorded.
The Clerk’s Office is a complex organization that
performs a wide range of record keeping, information management and
financial management in the judicial system and county government.
In a 1985 study conducted by the Joint Select
Committee on Judicial Personnel of the Legislature, it was
calculated that the Clerk's office performs 926 different
constitutional and statutory functions or duties. Current
calculations reflect an increase to approximately 1,000 functions.
With the magnitude of the impact the Clerk's duties
have on the peoples' rights and property, it is essential that the
Clerk be accountable for his/her actions. Thus, the constitution
and statutes decree that:
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The Clerk be governed by statutory authority in
carrying out the duties and functions of the office.
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As auditor and custodian of all county funds, the
Clerk is subject to State Auditor General rules and regulations.
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The Clerk is subject to annual audits by an
independent audit firm.
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Charlotte County,
FL
