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EX-OFFICIO CLERK AND COUNTY AUDITOR TO THE BOARD OF COUNTY COMMISSIONERS

In Charlotte County, the Clerk of the Circuit Court serves in a dual capacity as both Clerk of Circuit Court and Clerk to the Board of County Commissioners.  The Clerk audits, records, and is custodian of county funds.  Some of the functions relating to the administrative responsibilities of the County Commission include the following:

• Prepares and records minutes of all regular and special meetings of the County Commission.
   

• Attests and records all land conveyances.
   

• Files notices of hearings on bond validation and records notices of tax levies made on property.
   

• Maintains the official Ordinances, Resolutions and Contracts of Charlotte County, attends meetings of the Board of County Commissioners and the Property Appraisal Adjustment Board to perform such duties as taking minutes recording the vote of the elected officials an makes certified copies of the proceedings for interested citizens.
   

• Has custody of the Board of County Commission and Circuit Court seals and must affix them to any paper or instrument as required by law. 

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CLERK OF THE CIRCUIT COURT AS ACCOUNTANT TO THE BOARD OF COUNTY COMMISSIONERS AND A CUSTODIAN OF COUNTY FUNDS

Florida Statutes establish the Clerk of the Circuit Court as ex-officio Clerk to the Board of County Commissioners, custodian of al county funds, and accountant to the Board.

• Responsibilities include cash management and investments; disbursement of funds; tracking personal services and construction contracts; payroll processing; accounting for employee benefit programs; accounting for all revenues; maintaining detailed records of impact fees and numerous special assessments.
   

• All potential expenditures are pre-audited prior to the disbursement of funds. This review provides assurance that there is sufficient documentation to support the disbursement and that the expenditure is reasonable and serves a legitimate public purpose.
   

• Many governmental entities rely upon their external auditors for preparation of their Comprehensive Annual Financial Report (CAFR). In Charlotte County, the Clerk's Office prepares the entire document in-house and is solely responsible for its content.